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THE CLIMATE GROUP – PRIVACY POLICY – MAY 2018

WHO WE ARE

Welcome to The Climate Group’s Privacy Notice.

Here at The Climate Group we are committed to protecting and respecting your personal information and making every effort to ensure that your personal information is processed in a fair, open and transparent manner.

This Privacy Policy outlines the basis on which any personal information we collect from you, or that you provide to us, will be processed by us.

We are a “data controller” for the purposes of the EU General Data Protection Regulation 2016/679 (GDPR) and are therefore responsible for, and control the processing of, your personal information, in accordance with this Regulation. 

HOW WE COLLECT INFORMATION ABOUT YOU

We collect information from you in the following ways:

Interacting with us directly: Registering on our website (http://www.climateweeknyc.org) subscribing to our Newsletter, making a donation to us, registering your event, enquiring about our events and fundraising opportunities, undertaking our surveys. This includes when you phone us, visit our website, register for an event, via post, or in person.

Interacting with us through partners or suppliers: This could be if you access us through one of our Partners, who support us with funding or provide us with services and through our members of our campaigns, whereby you provide your consent for your personal information to be shared with us.

When you visit our website: We gather general information, including pages you visit most often and which services, events or information are of most interest to you. We may also track the pages you visit when you click on links in emails from us.  We also use “cookies” to help us run our site effectively. 

Public Profiling: So that we can tailor our communications with you in accordance with your background and interests we may collect information about you from publicly available sources or through third party subscription services or service providers.

TPYES OF INFORMATION WE COLLECT AND WHY

Personal Information – When we talk about your personal information we mean information about you, as an individual, that can directly or indirectly identify you, such as your name, address, e-mail address, telephone number and financial details. Further details of this definition can be found under Art. 4 of the GDPR.

We collect personal information from you when you make a donation, register for an event, become a member of one of our campaigns, become one of our funders, in a contractual relationship with us, have a pre-existing relationship with us or are invited and attend our events.…. We may also ask for some additional, non-personal information.

We use your personal information to:

  • Process donations or other payments
  • Provide the services you have requested
  • Fulfil our contractual obligations
  • Update you with important information about our work and our campaigns, such as our newsletters and annual updates
  • Invite you to our events
  • Send you marketing materials
  • Comply with official regulators requiring us to identify and verify the identity of those who make major gifts so we can assess any risks associated with accepting their donations and to keep a record of your relationship with us.

If we did not have this information, we would not be able to process your donations, enter into contractual relationships with you, accepts funding from you, provide you with our newsletter or information about our campaigns or invite you to our events.

We do not collect Sensitive Personal Information.

Children's data

When you register with us, you are stating/confirming that you are 18 years of age or over, or are a minor acting with parental consent. You agree that any information you provide to us about yourself upon registration or at any time is true.

ACCURACY AND RELEVANCE

We will ensure that any personal information we process is accurate, relevant, not excessive and used for the purpose for which it was obtained. We will not process personal data obtained for one purpose for any unconnected purpose, unless you have provided consent.

LAWFUL, FAIR AND TRANSPARENT

To ensure that the processing of your information is lawful, fair and transparent, we shall maintain a Register of Activities and this shall be reviewed annually.

You, as an individual, have the right to access your personal data and any such request made to us shall be dealt with in a timely manner.

LEGAL BASIS

We will only use your personal information where we have your consent or because we need to use it to fulfil a contractual relationship with you (for example, because we have a Grant Agreement, Sub-Grant Agreement or Service Agreement with you).

However, there are other lawful reasons that allow us to process your personal information and one of those is called “legitimate interest”.  This means that the reason we are processing your information is because there is a legitimate interest for us to do so.  When processing your personal information under “legitimate interest” we will make sure that we consider your rights and interests and will not process your personal information if we think there is an imbalance.

The legal basis for processing your personal information shall be recorded in our Register of Activities and where consent is relied upon as a lawful basis for processing your personal information, evidence of the opt-in consent shall be kept with that personal information.

SHARING YOUR INFORMATION

We will never sell or share your personal information with third parties nor will we sell any information about your web browsing activity. We may, however, share your information with our trusted partners and suppliers who work with us, as part of our legal obligation with them. We make sure that they store such data securely, delete it when they no longer need it, never use it for any other purpose and comply with Data Protection Laws, ensuring they have appropriate controls in place to ensure security of your personal information.

We may disclose your information if required to do so by law, to comply with applicable laws, regulations and codes of practice or in response to a valid request from a competent authority or, in order to enforce our conditions of sale and other agreements.

SECURITY

We take looking after your information very seriously. We shall ensure that your personal information is stored securely using modern software that is kept-up-to-date. Any access to personal data shall be limited to personnel who need access. When your personal data is deleted, it shall be done safely so that the data is irrecoverable and we shall implement appropriate back-up and disaster recovery solutions. 

Your data may be processed by members of our staff operating outside of the European Economic Area (“EEA”).  We will take all steps to reasonably ensure that your data is treated securely and in accordance with this Privacy Policy.  Further, all of our staff shall participate in annual internal training so that they know how to process your data in accordance with the GDPR.

Any debit or credit card details which we receive on our website are passed and processed securely through Charity Checkout. 

Our site, may from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates.  If you follow a link to any of these websites, please note these websites have their own privacy policies and we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

HOW LONG WE HOLD YOUR INFORMATION FOR

We only keep your personal information for as long as is reasonable and necessary for the relevant purpose.

We shall put in place an archiving policy for each area in which personal data is processed and review this process annually. This archiving policy shall consider what data should and must be retained, for how long and why.

YOUR RIGHTS

You have various rights in respect of the personal information we hold about you.  If you wish to exercise any of these rights or make a complaint, you can do so by contacting our Data Protection Officer via the details listed above.

Your rights:

Access to your personal information: You have the right to request access to a copy of your personal information that we hold, the information that we use, why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision making. Access to this information is free of charge and all requests should be made in writing with evidence of your identity.

Right to object: You can object to the processing of your personal information where we are relying on the legal basis of legitimate interest. You also have the right to object where we are processing your personal information for direct marketing purposes.  Please contact us on the details noted above.

Consent: If you have given us consent to use your personal information, you can withdraw that consent at any time.

Rectification: You can ask us to change or complete any inaccurate or incomplete personal information held about you.

Deletion: You can ask us to delete your personal information where it is no longer necessary for us to use it, you have withdrawn consent or we have no lawful basis for keeping it.

COOKIES

Cookie” is a name for a small file, usually of letters and numbers, which is downloaded onto your device, like your computer, mobile phone or tablet when you visit a website. A cookie, by itself, cannot be used to identify you,

We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer, to enable us to estimate our audience size and usage pattern, to store information about your preferences, to speed up your searches and recognise when you will return to our site.

You can opt out of accepting the cookies, however, in doing so you may be unable to access certain parts of our website.

If you have any questions about how we use cookies, please contact us.

BREACH

In the event of a breach of security, leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, we shall promptly assess the risk to your rights and freedoms and, if appropriate, report this breach to the ICO.

CHANGES TO OUR PRIVACY POLICY

Any future changes we may make to our Privacy Policy will be posted on this page and, where appropriate, notified to you via email. 

Contact

Questions, comments and requests regarding this privacy policy and our privacy practices are welcomed and should be addressed to our Data Protection Officer by:

About The Climate Group

Climate Week NYC 2017
climate group

The Climate Group

The Climate Group is an international non-profit, founded in 2004, with offices in London, New Delhi and New York. Our mission is to accelerate climate action. Our goal is a world of under 2°C of global warming and greater prosperity for all, without delay.

We do this by bringing together powerful networks of business and governments that shift global markets and policies. We act as a catalyst to take innovation and solutions to scale, using the power of communications to build ambition and pace. We focus on the greatest global opportunities for change.

Visit TheClimateGroup.org